Latest Vacancies

Salary: WA5-14 to WA5-20 FTE: £27,224pa to £31,341pa, Actual: £10,674pa to £12,289pa

Hours: 16 Hours over 2 – 3 days. Flexible hours

Contract type: Permanent

Reporting to: Operations Manager

Duties and responsibilities

This is an admin role working closely with the Operations Manager in a fast paced environment operating under pressure to achieve high standards across the school.  The Admin Team fosters a warm, welcoming and inclusive atmosphere with a strong sense of community.  New team members are welcomed and supported with a working culture that feels collaborative and caring. The successful applicant's duties will include but not be limited to:

• Procurement of designated items such as furniture and equipment for the school.  Administer the full purchasing cycle, including raising purchase orders, tracking deliveries, and resolving discrepancies.
• DSE (Display Screen Equipment) Assessor (training can be given) for the school, carrying out occasional DSE assessments and implementing corrective actions to promote safe and ergonomic working practices.
• Responsible for producing the fortnightly Eco Newsletter and for leading the Eco-committee, ensuring termly meetings are planned, recorded and actions completed.
• Oversee the school’s Eco‑Schools Green Flag process, ensuring all Green Flag criteria are met through effective action planning
• Supporting the Operations Manager to co-ordinate fundraising, pro-actively communicate requests for funding to support the school’s development plan.
• Due diligence with safeguarding
• Adhere to GDPR legislation in working practices

Occasional Responsibilities / Supporting Team

• Attend online Eco Training & Forums as well as Climate Resilience Training with Surrey County Council
• Working as a Training Coordinator to support the Operations Manager using Every, our MIS system, to allocate and log staff training and CPD.
• Inputting and updating Every Internal job logging MIS system with activities and issues including health and safety compliance and contractor management information
• Data entry, inputting and updating Every with activities and issues including health and safety compliance.
• Support and cover the Admin, Recruitment/HR, Orders and Reception team responsibilities to help during busy times
• Daily duties could include answering the office phones, greeting visitors, liaising with school transport drivers, handling staff and student enquiries, supporting Senior Leadership Team, setting up rooms for meetings and providing administrative support where required.
• Support the set up and finance of trips and visits using Arbor MIS System/Excel.
• Support with Disclosure and Barring Service (DBS) applications, ensuring accurate completion, verification of documentation and adherence to safeguarding procedures,
• General office duties, including filing and keeping forms up to date.
• Be prepared to undertake first aid training including epi pen and epilepsy and administering first aid when required
• Monitoring students in the medical room and associated admin tasks
• Orders, requisitions and invoice process
• Health and Safety admin including policies, training and Every Compliance system
• Support all aspects of recruitment and complete Safer Recruitment training
• Use school credit card using procurement process for purchasing, sourcing stock when needed
• Filing tasks including personnel files if required
• Involvement in school life, supporting consultation evenings and attending open events, as required (occasional/annual events)

• Ad hoc administration tasks as and when required, answering queries and supporting school staff

All staff are required to safeguard and promote the welfare of children and young people, follow school policies and the WMAT staff code of conduct.

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that will be carried out. The postholder will be expected to undertake any duties which may reasonably fall within the level of responsibility and competence of the post, as directed by the headteacher or line manager.