SEND Administrator Job description

Main purpose of the SEND Administrator

• To coordinate all administration throughout the school in relation to student Education, Health and Care Plans (EHCPs) and the Annual Review Process
• To provide administrative support to the SENDCO, Deputy and Assistant SENDCOs and Pastoral Support team
• To provide support to the administration team when needed

Duties and responsibilities

• Coordinate the Annual Review process for all students including scheduling and administration pre and post meetings
• Ensure all Annual Review paperwork is completed, collated and submitted on time
• Read, check and note required provisions in EHCPs of new Year 7s/in-year placements
• Proof read a range of reports and editing as requested
• Attend and take minutes at Annual reviews when required

• Liaise with parents, outside agencies, local authorities and other stakeholders as necessary

• Answer enquiries, typing, send letters and reports to parents/carers and/or outside agencies
• Keep whole school SEND provision map updated with information on student interventions
• Liaise with feeder schools at times of transition, collecting information/data to inform SENDCO
• Deal with situations of a sensitive nature and maintaining the necessary and appropriate confidentialities
• Assist in planning and preparation for SEND Open Mornings, Parent/Carer Consultations, Induction Days and other whole school events (which may fall outside usual working hours)
• Assist with reception duties when required
• Updating the school emergency plan, staff handbook and all staff handouts
• Liaise with Deputy Head Teacher and Clerk to the Governors on school and Trust policy reviews  
• Keep up to date records of staff CPD under the supervision of the Deputy Head teacher
• Any other reasonable tasks as directed by the Headteacher/SENDCo

Person Specification

criteria	ESSENTIAL qualities	Desirable QUALITIES
Education and Training	English and Maths at GCSE grade 4 or equivalent Ability to use a range of IT applications; Microsoft Office – Word, Excel, Outlook, Publisher and Power Point	Ability to use / experience in using school information management system(s) such as Arbor / SIMS
Skills and Experience	Appropriate experience in administration Proven track record of effective working within a team Accurate written communication skills, including proof-reading Handling sensitive and confidential information in line with organisational requirements	Working in a school setting Knowledge of Special Educational Needs Administration involved in EHCPs Liaising with outside agencies Liaising with parents / carers
Personal qualities	Clear and effective verbal, aural and written communication skills which demonstrate appropriate empathy and efficiency Ability to work efficiently and methodically through problem solving and multi-tasking Motivation and enthusiasm to learn new skills and quickly acquire new areas of knowledge Ability to keep up to date on relevant policies and procedures in line with the duties identified in the job description Ability to prioritise and manage workload, working effectively and calmly under pressure Ability to interact effectively with staff, parents/carers, students and outside agencies in a confident and professional manner Discretion when dealing with confidential and sensitive information Ability to use own initiative where appropriate Good team player and good sense of humour	Calm in a crisis Ability to view a situation / task from an alternative perspective Ability to employ analytical thinking skills