Latest Vacancies

Key Responsibilities

Orders & Financial Administration

• Manage all aspects of the order and goods‑received process.
• Oversee the central Orders email inbox, ensuring timely responses and actions.
• Resolve order‑related issues to ensure accurate and efficient procurement.
• Liaise with senior staff regarding authorisation of orders.
• Liaise with all staff regarding order queries and product requirements.
• Prepare purchase requisitions.
• Source products and suppliers as required, ensuring value for money.
• File and maintain all order documentation accurately within the school’s systems.
• Participate in the continued development and improvement of order, administrative and procurement processes to enhance efficiency and accuracy.
• Use school finance software (PS Financials-training will be given) to manage financial data.
• Track deliveries and resolve discrepancies with suppliers.
• Manage and resolve invoice queries.
• Maintain accurate records of donations received and document related expenditure, and relevant Thank you letters sent.
• Maintain organised digital financial filing systems
• Produce budget reports for budget holders when required.
• Support the set up and finance including calculating costs for trips and visits using Arbor MIS system/Excel and payment processing.
• Liaise with the Trip Co-ordinator to track trip income, ensuring cost-efficiency and financial reconciliation.
• Pro active approach with outstanding invoices, in a timely manner to support accurate financial records.
• Maintain accurate financial records in line with school policies and audit requirements.
• Input and update ‘Every’ with contracts, service agreements and financial commitments, collaborating with premises and Operations Manager.
• Oversee Contract spreadsheet and communicate contract end dates, meeting cancellation deadlines to PM/OM.
• Maintain organised digital financial filing systems
• Use the school credit card in line with procurement procedures and maintain accurate records.
• Communicate to whole school orders deadlines for half termly and end of year requirements.
• Banking on occasion.
• Support the Operations Manager with any financial and operations support needed.
• Liaise with Budget holders.
• Arranging delivery of cash for student trip use.
• Responsible for planning ahead and the organisation of leavers gifts and end of term rewards for students and staff members.
• Responsible for stock checks and orders for Consumables & Office Supplies, including tea and coffee, school paper, printer accessories, consumables and the paper and stationery for general office supplies.
• Ensure new suppliers are added to PSF in a timely manner.

 

Reception & Administrative Support (as required)

• Provide professional, polite and friendly customer service to all visitors, parents, staff, students and stakeholders.
• Support reception duties including answering phones, greeting visitors and managing enquiries.
• Support the Admin team with interview preparation and meetings in school on occasion
• Ensure due diligence with safeguarding procedures, including checking and recording DBS documentation for visitors.
• Monitor incoming and outgoing mail and manage the central school email inbox.
• Working with the Deputy head teacher to keep up to date and accurate records of whole staff CPD
• Support premises with classifications on ‘Every’
• Oversee school registers and support administration for fire evacuations.
• Maintain general office systems, filing and up‑to‑date forms.
• Communicate the redistribution of parcels delivered to the school.
• Continued development, annual training and role related training to be completed

Student & Staff Support (on occasion to support reception)

• Monitor students in the medical room and complete associated administrative tasks (on occasion).
• Administer first aid when required (on occasion-training will be provided).
• Support consultation evenings, open events and other school activities as needed.

General Responsibilities

• Maintain confidentiality and handle all data in accordance with GDPR and school data‑protection policies.
• Follow all school and WMAT policies, including the Staff Code of Conduct.
• Undertake training as required to support the role.
• Carry out any other duties appropriate to the level of the role, as directed by the Headteacher or line manager.
• Due diligence with safeguarding
• Adhere to GDPR legislation in working practices